External documents
Documents constituting the basic guidelines for the preparation of an application for the HRS4R Logo:
- The new European Charter for Researchers is an annex to COUNCIL RECOMMENDATION of 18 December 2023 on a European framework to attract and retain research, innovation and entrepreneurial talents in Europe - Annex II, from page 18
Polish version: (zaleceń Rady UE z dnia 18 grudnia 2023 r. w sprawie europejskich ram mających na celu przyciąganie i zatrzymywanie talentów w obszarze badań naukowych, innowacji i przedsiębiorczości w Europie - Załącznik II, od str. 18) - The European Charter for Researchers and The Code of Conduct for the Recruitment of Researchers
Polish version: Europejska Karta Naukowca i Kodeks Postępowania przy rekrutacji pracowników naukowych - Code of Ethics for a Researcher - 3rd edition (2020)
Polish version: Kodeks Etyki Pracownika Naukowego - Wydanie III (rok 2020)
Other documents:
- The functioning of men and women in science. Survey results, Study of the NCN Research and Evaluation Team and the Committee for Analyses of Scientific Activity of the NCN Council, Kraków, February 2022
Polish version: Funkcjonowanie kobiet i mężczyzn w nauce. Wyniki sondażu, Opracowanie Zespołu ds. Analiz i Ewaluacji NCN oraz Komisji Analiz Aktywności Naukowej Rady NCN, Kraków, luty 2022 r. - Act of 20 July 2018 - The Law on Higher Education and Science
- Polish version: Ustawa z dnia 20.07.2018 r. Prawo o szkolnictwie wyższym i nauce
- The Act on copyright and related rights of 4 February 1994
Polish version: Ustawa z dnia 4 lutego 1994 r. o prawie autorskim i prawach pokrewnych - Law e-Assistance Service
Polish version: Pomocnik Prawny - Open Science
Polish version: Otwarta Nauka - Creative Commons Licenses
- The University of Lomza, recognizing that ethics in scientific research is an essential element ensuring integrity, transparency, and responsibility in science—thus playing a fundamental role in maintaining high research standards and fostering public trust in academic institutions and their staff—has adopted the Code of Ethics for Scientific Researchers (Polish version Kodeks Etyki Pracownika Naukowego), which is annexed to Resolution No. 2/2020 of the General Assembly of the Polish Academy of Sciences, dated June 25, 2020.
This Code serves as a standardized guide for every academic teacher, setting standards and best practices in research work. It defines the fundamental principles that researchers should follow, such as honesty, objectivity, and accuracy in presenting their findings, as well as respect for research participants, including adherence to confidentiality and informed consent principles.
The adoption and implementation of the Code of Ethics for Scientific Researchers reflect the University of Lomza’s commitment to promoting the highest scientific standards and represent a step toward building a responsible and ethical academic culture, ultimately enhancing the quality and credibility of scientific research.
Internal documents
University of Lom\ internal documents relevant for the academics:
- Polish version: Regulations and organization chart
- Polish version: Statute
- Polish version: Personal Data Protection Security Policy
- Research Activity:
- Polish version: Regulations of research activity of Lomza State University of Applied Sciences
- Polish version: Procedure for submitting applications for funding projects concerning research activities
Polish version: Research activities at LSUAS - Polish version: Regulations for the use of the University's research infrastructure
Polish version: Research infrastructure at LSUAS - Polish version: Regulations for management of copyright, related rights, industrial property rights, and principles of commercialization of research and development results
Polish version: Copyright and commercialization at LSUAS - Polish version: Regulations for the operation of the Senate Committee on Research Ethics and the Senate Appeal Committee on Research Ethics at Lomza State University of Applied Sciences
- Working conditions:
- Polish version: Gender Equality Plan of the University of Lomza
- English version: Gender Equality Plan of the University of Lomza (EN)
- Polish version: Policy on Open, Transparent, and Merit-Based Recruitment at the University of Lomza (OTM-R Policy)
- English version: Policy on Open, Transparent, and Merit-Based Recruitment at the University of Lomza (OTM-R Policy) (EN)
- Polish version: Regulations of Competition Committees for the Employment of Academic Teachers at the University of Lomza
- English version: Regulations of Competition Committees for the Employment of Academic Teachers at the University of Lomza (EN)
- Polish version: Procedure for Appointing a Scientific Supervisor for an Early-Career Researcher at the University of Lomza
- Polish version: Report of an Early-Career Researcher on the Implementation of Tasks Specified in the Work Plan
- Polish version: Procedure for Appointing a Scientific Supervisor for an Early-Career Researcher at the University of Lomza (EN)
- Polish version: Report of an Early-Career Researcher on the Implementation of Tasks Specified in the Work Plan (EN)
- Polish version: Antimobbing policy of Lomza State University of Applied Sciences
- Polish version: Regulations of awarding the Rector’s rewards for the academic teachers and a periodic evaluation sheet for academic teachers employed at Lomza State University of Applied Sciences
Polish version: Archived Version from December 2, 2019: Ordinance No. 124/19 - Polish version: Promotion Procedure for Academic Teachers employed at Lomza State University of Applied Sciences
- Polish version: Policy of co-financing the improvement of qualifications of staff employed at Lomza State University of Applied Sciences
Polish version: Basic procedure
Polish version: Update the basic procedure - Polish version: Policy of students and academic staff mobility within the ERASMUS+ programme
- Polish version: Statement of Familiarization with the Code of Ethics for Scientific Researchers
- Assessment of scientific activity:
- Polish version: Information
Meeting minutes and reports
The phase I of implementation: September 7, 2022 - September 6, 2024
- Polish version: Minutes from November 10, 2022
- Polish version: Minutes from January 26, 2023
- Polish version: Minutes from March 23, 2023
- Polish version: Minutes from June 27, 2023
The phase of applying for the HRS4R LOGO title
Stage I: Preparing the application form
- Polish version: Summary of the information on the work of the teams developing the application form (period 09/07/2020 - 02/11/2021)
Stage II: Initial assessment of the application form
- Minutes from the Implementation Team’s meetings
- Polish version: Minutes from May 9, 2022.
- Polish version: Appendix no 1 – field: Working conditions of the scientists
- Polish version: Appendix no 2 – field: Transparent rules of recruitment and competitions
- Polish version: Appendix no 3 – field: Possibility of professional development
- Polish version: Minutes from April 21, 2022
- Polish version: Minutes from April 7, 2022
- Polish version: Minutes from March 31, 2022
- Polish version: Minutes from March 24, 2022
- Polish version: Minutes from May 9, 2022.
- Reports from Working Groups’ team meetings:
- Polish version: Update report from the meeting of LOGO HRS4R Working Group for the working conditions of scientists – April 27, 2022
- Polish version: Update report from the meeting of LOGO HRS4R Working Group for the transparent rules of recruitment and competitions – April 27, 2022
- Polish version: Update report from the meeting of LOGO HRS4R Working Group for the possibility of professional development – April 25, 2022
Application
Implementation Phase
a. The first implementation phase covers 24 months.
Stage I: Submission of the mid-term assessment report on September 6, 2024.
Action Plan (pdf)
Polish version: Action Plan (pdf)
Stage II: Evaluation of the report – on October 28, 2024, we received positive recommendations for the mid-term assessment.
- Final evaluation by the European Commission: Mid-term assessment report evaluation document (Polish version)
- Information on retaining the HR Logo: Letter of congratulations (Polish version)
Current Phase:
We are now in the second phase of implementation, during which, over the next 36 months, we will carry out activities aimed at the full implementation of the guidelines set by the European Charter for Researchers. After this period, an audit of our achievements will be conducted, followed by a re-evaluation of progress and the effectiveness of the Charter’s implementation.
- Polish version: Action Plan (pdf)
Initial phase
a. Submission of the declaration of support for the principles of the Charter and Code to the European Commission on November 2, 2020.
b. Within 12 months of submitting the declaration:
- Conducting a Gap Analysis – assessing the alignment of the institution's principles and procedures with the Charter and Code.
- Preparing the OTM-R Checklist – policies for open, transparent, and merit-based recruitment.
- Developing an Action Plan – addressing identified gaps within the institution along with a description of the necessary actions to be taken.
Stage I: Application form - Version 2.00 - June 2022 (after initial assessment in March 2022)
- HRS4R Report of ANS in Lomza
Polish version: Raport HRS4R ANS w Łomży - GAP Analysis Process
Polish version: GAP Analiza - proces - GAP Analysis Overview
Polish version: GAP Analiza - przegląd - OTM-R Check List
Polish version: OTM-R Lista Sprawdzająca - Action Plan
Polish version: Plan Działań
Stage II: Assessment - Final assessment of the application form version 2.00 - 7 September 2022
- European Commission’s final assesment: Final assessment document
- Information about awarding with HRS4R Logo: Congratulation Letter
Archival documents:
Version 1.00 - October 2021
- HRS4R Report of PWSIiP in Lomza
Polish version: Raport HRS4R PWSIiP w Łomży - GAP Analysis Process
Polish version: GAP Analiza - proces - GAP Analysis Overview
Polish version: GAP Analiza - przegląd - OTM-R Check List
Polish version: OTM-R Lista Sprawdzająca - Action Plan
Polish version: Plan Działań
Initial assessment of the application form - March 2022
- European Commission’s initial assessment: Initial assessment document
